Quick Guide to Postage Meters
Postage meters are devices that process pieces of mail and affix the proper amount of postage. These meters are regulated by the postal service, so there are a few RULES associated with their use.
When mail goes through the meter, it gets an imprint from a special ink that tells how much postage it needs and that mark functions as a STAMP as well as a postmark and cancellation.
On the other side, postage on DEMAND is a web interface that can print postage on items as needed. Some of the on demand websites have functions like package tracking and management. The postage can then be printed out onto LABELS that can be attached to the envelopes or packages. Some businesses prefer on demand sites that allow customers to return their items conveniently.
Here are a few advantages of METERS. Postage meters are easy to use. They are straightforward and simple. Plus, the postage is paid in full in advance. They also offer quite a bit of FLEXIBILITY, since they can weigh envelopes and packages and calculate how much postage they need.
They can sometimes PRINT on labels as well as envelopes and they are VERY FAST.. Meters are also very SECURE, as they can be monitored to prevent unauthorized use.
Meters DO have a few disadvantages. Older meters are sometimes rather large and cumbersome. ADVANCED models can handle MANY items while older ones might only handle letter sized envelopes.
Remember too, that a postage meter is physical device that can break down, in which case you will need support to REPAIR it, and you will not be able to weigh and postmark items until it is ready.
Here are some Advantages of Demand Postage. When you use on demand, online postage, you have no machine in your office that might break down. Postage is paid for as you need it through online credit.
You can also TRACK packages and other items to manage your outgoing mail. You have the flexibility to print only what you need and pay as you go.
And of course there are a few disadvantages. If you use on demand postage, you always have the worry that you will not put ENOUGH postage and your mail might come back to you.
There is also more opportunity for employees to abuse the system because the online interface is harder to oversee.
On demand postage is not optimized to handle large batches of mail, and it is not as convenient for billing invoices and other larger quantity items.
Postage on demand works well for companies with intermittent mailing needs. For companies with large batches of similar mailings, postage meters work better.